Business tool
Offer, Experience and Relieving Letter Generator
Write an offer letter, experience certificate or relieving letter on your letterhead with live preview, copy text and PDF download. Free and private.
Free, no sign-up. Runs in your browser; nothing is uploaded.
Company
Employee
Compensation and terms
Signatory
Preview
[Company name] Date: 6 November 2026 OFFER OF EMPLOYMENT Dear [Employee name], We are pleased to offer you the position of [Job title] at [Company name]. We were impressed by your skills and experience and believe you will be a valuable member of our team. Terms of employment - Position: [Job title] - Start date: 6 December 2026 - Compensation: [Salary] - Probation period: 3 months - Notice period: 30 days by either party after probation Benefits - Paid annual leave - Health insurance - Performance review after probation This offer is subject to satisfactory verification of your documents and references. Please confirm your acceptance by signing and returning a copy of this letter by 13 November 2026. We look forward to welcoming you to [Company name]. Sincerely, [Signatory]
Text in [square brackets] is a blank you still need to fill in.
Templates are general. Check the wording against your local labour law and company policy. PDF text supports Latin characters.
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How to use the offer, experience and relieving letter generator
Three HR letters from one form
Pick Offer letter, Experience letter or Relieving letter and fill in the fields. The preview on the right updates as you type, and the PDF uses your logo and accent colour.
Offer letter
- Enter your company details and the candidate's name and job title.
- Set the start date, salary (per year or per month), probation and notice period, reporting manager and work location.
- List the benefits, one per line.
- Choose an accept by date. The PDF ends with a company signature and a candidate acceptance line.
Experience letter
Enter the joining date and last day, and the tool writes the tenure in years and months. Add responsibilities, choose a pronoun and decide whether to include a conduct statement.
Relieving letter
Add the resignation date and the last working day. The letter confirms acceptance of the resignation and that handover and dues are complete, subject to final settlement.
Tips
- Anything still in [square brackets] is missing information; fill it in before sending.
- Use the same company name and address as on your registration documents.
- Keep a signed copy in the employee file.
- Review the wording with HR or a lawyer if you have a union, a probation law or a non-compete.
Wording that works
Keep an offer letter factual: pay, title, dates and conditions. Anything you promise in writing can be relied on later, so avoid vague promises about bonuses or promotions. In experience letters, stick to verifiable facts such as dates, role and duties, and use the conduct line only when it is true. A relieving letter should say clearly that the resignation was accepted and from which date the person is released.
Before you send
Read the preview once as the candidate would: check the spelling of the name, the job title, the currency and the dates. Save the PDF under a clear file name such as the employee name and letter type, and keep the editable draft in this browser until the letter is signed and filed.
Privacy and limits
Your draft stays in this browser and nothing is uploaded. PDF text supports Latin characters only. These letters are general templates and not legal advice.
Frequently asked questions
What should an offer letter contain?
The job title, start date, pay, work location, reporting line, probation and notice periods, benefits, and a date by which the candidate should accept. The generated letter includes each of these and ends with an acceptance signature line.
What is an experience letter?
An experience letter confirms that a person worked for your company, in which role and for how long. This tool works out the tenure from the joining and last dates and adds an optional conduct line and list of responsibilities.
What is a relieving letter?
A relieving letter confirms that a resignation was accepted and that the employee is released from duty from a given date. New employers often ask for it before onboarding.
Can I add my logo and letterhead?
Yes. Upload a logo and enter the address, email and phone. They print at the top of the PDF with an accent line in your colour.
Are these letters legally checked?
No. They are general templates. Employment law differs by country and state, so have a professional review your standard wording. Nothing you type is uploaded.